Skip to content

Student fees & payments

Once you're connected to your student, MusterSheet shows you exactly where their band account stands — every charge, every payment, every fundraising credit — and usually lets you pay online.

These tools appear only when your organization uses MusterSheet

Booster management requires the standalone Booster tier or the full Program tier, purchased by the organization—not by each parent. If you do not see a student card after joining, ask a booster officer to check your connection. If the organization is read-only because its trial or subscription lapsed, you can still view records and still pay what you owe — online payments keep working. If the organization offers MusterSheet reimbursements, new requests pause until it resubscribes.

Check the balance

Your Dashboard lists your students under My Students. Each card shows the bottom line under Balance:

  • An amount like $120.00 — there's a balance to pay.
  • Credit $35.00 — you're ahead; it applies to future charges.
  • $0.00 with a green Paid badge — all square.

A Due date appears under the balance when there's a deadline to know about, and a red Past due badge means one has slipped by.

Read the statement

Click Statement on the student's card to see the itemized history — like a bank statement for your student's band account. Each line shows the date, type, description, due date, and amount. The types you'll see:

  • Charge — a fee assessed (band fees, trip payments, uniform).
  • Payment — money you paid: a card payment made here, or cash, a check, PayPal, or Square handed to the treasurer outside MusterSheet.
  • Fundraising credit — your student's cut of a fundraiser, applied against what you owe.
  • Adjustment, Refund, Transfer — bookkeeping corrections the treasurer has made, each with a description.

Each charge also carries a status marker — Paid, Partially paid (with how much of it is covered), Unpaid, or Past due — so you can see at a glance which installment is still open. Payments cover your oldest charges first, unless the treasurer applied a payment to a specific charge when recording it.

If something looks off, ask your treasurer — they see the same lines you do, so it's easy to talk through.

Pay online

  1. Open your student's statement and click Pay Online. (A payment reminder in your Booster Feed gets you there even faster — tap Pay now.)
  2. Step 1 — What to Pay: check the open charges you want to cover. You can also Add extra amount — trip money, prepaying next semester — which posts as a credit.
  3. Click Review Payment.
  4. Step 2 — Review & Confirm: you'll see your items, a small Card processing fee line, and the total. The fee covers the card processor's charge — your booster group receives the full face amount. Click Pay.
  5. You'll be taken to a secure Stripe checkout page to enter your card, then returned with "Payment received." The lines appear on your statement momentarily.

Don't see a Pay Online button?

It means your booster group hasn't set up online payments (yet). The page will say so and point you to paying by cash or check — ask your booster officers how they collect.

Getting paid back

Bought something for the boosters out of your own pocket? Click Submit a reimbursement under Booster Quick Links on your Dashboard (you can also choose Reimbursements from the left menu on a phone or your initials menu on a wider screen), pick the Organization, enter the Amount and What was it for?, attach a photo of the Receipt, and click Submit Request. You can watch its status move from Awaiting review to Approved — payment on the way to Paid — approved requests are paid by cash or check from the treasurer.

Don't see Submit a reimbursement?

MusterSheet reimbursements are available when the organization uses Integrated Accounting. If your booster group keeps its official books elsewhere, ask an officer how to submit expenses through its outside process.