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Volunteer at a competition station

A competition host may invite you to help on competition day, either checking in bands as they arrive or taking cash for fan shoutouts. This page shows you how to accept and find your screen. It is different from signing up for a volunteer spot on your booster calendar.

Accept the invitation

  1. Open the invitation link the host emailed you.
  2. Check the competition name and your role.
  3. Already have a MusterSheet account? Tap Sign In to Accept. You can sign in with your password or Continue with Google. You'll come right back to the invitation.
  4. New to MusterSheet? Use Continue with Google or fill in the form. Leave Parent / Volunteer selected. Choose Band Director only if you also direct a band.
  5. Tap Accept Invitation.

Use the email the host invited

The invitation only works for the email address the host typed. If you are also a booster parent or officer, use that same account.

After you accept, MusterSheet takes you to your station. (A co-host goes to the competition's Manage page instead.)

Find your station later

Your Dashboard (the first page you see after signing in) has a Stations You're Staffing box. Each competition shows your role and a button for your station, such as Band Check-In or Cash Station.

On competition day, if you have only one station, signing in takes you straight to it.

Run band check-in

Tap Band Check-In, then follow Running the check-in station. You'll check in each band as it arrives and confirm its contact details.

Run the shoutout cash station

Tap Cash Station, then follow Running the shoutout cash station. You'll take cash for fan shoutouts and mark them paid. You'll also help fans type their own message on the tablet (the walk-up kiosk). At the end of the day, you'll count the cash box and match it to the total on screen.

If your station is missing

  • Make sure you're signed in with the same account you used to accept.
  • Ask the host to check your email address and role. To use the cash station, you need the Cash Station or Volunteer Coordinator role. A Registrar can only run check-in. See Invite your staff.
  • Sign out and sign back in.
  • Still missing? Contact support.

Never share your password. Don't walk away from a station tablet or phone while you're signed in.