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Manage registrations

Once registration opens, bands start applying. The Registrations tab is your triage desk — check it every few days (the pending count also shows on your dashboard card).

The lay of the land

  • Capacity — a progress bar of accepted bands against your Max Total Bands, with per-class counts.
  • Pending Applications — bands awaiting your decision.
  • Waitlisted Bands — parked until you promote or decline them.
  • Accepted Bands — the confirmed field, with payment status.

Review a pending application

Each pending row shows the band, school, member count, and the class math: what class their numbers auto-qualify them for, what the director requested, and a badge if they chose to up-class.

  1. Check the class dropdown — it defaults to the director's request. Change it if you're assigning something different.
  2. Click one:
    • Approve — they're in. The director is notified and asked to pay.
    • Waitlist — class or event is full; they hold a spot in line.
    • Deny — declines the application.

No member count?

A row saying "No member count — auto-classification unavailable" means the director hasn't filled in their roster. Pick a class yourself, or nudge them to update their band profile.

Track payments

The Accepted Bands table shows a Fee Status pill per band: Paid or Payment Due.

  • Card payments mark themselves Paid automatically the moment the director pays online. Nothing to do.
  • Mailed checks: when a check arrives in your mailbox, find the band's row, type the check number into the Check # box, and click Log Check. The band flips to Paid and the director is notified. (Your payable-to name and mailing address come from the Settings tab — see Create your competition.)

The Payments tab gives you the money roll-up: who's paid by which method, who still owes, and totals.

Housekeeping

  • Move a band to another class any time with the Move to... dropdown on its accepted row — it takes effect immediately.
  • Remove an accepted band if plans fall through (they'd need to re-apply to return). Handle any refund off-platform.
  • When your field is set, Close Registration (button on the Settings tab) — that locks the roster and unlocks serious schedule building.