Invite your staff¶
You can't run a competition alone from the press box. The Staff tab on your Manage page lets you deputize helpers, each with exactly the access their job needs.
The roles¶
| Role | What they can do |
|---|---|
| Co-Host | Nearly everything you can — full management access, plus the check-in station, cash station, announcer tools, and awards. Your second-in-command. |
| Registrar | The band check-in station. |
| Volunteer Coordinator | The band check-in station and the shoutout cash station. Ideal for whoever runs your parent volunteers. |
| Announcer | The announcer console and the awards teleprompter. |
| Tabulator | The dedicated Tab Room: read-only verification of submitted score sheets and feedback, judge management, paper scoring, Awards Prep (including saving recomputed and hand-picked special award winners), and publication of a separately certified packet. They cannot change electronic judge scores, decide penalties, or certify their own work. |
| Timing & Penalties | The Penalty Desk, where the official documents an observed timing or rules incident, its measurement, evidence, and proposed deduction. The report does not affect scores until a host or co-host acting as Contest Director decides it. |
A few things only the primary host can do: change competition settings, add or remove staff, and the Danger Zone actions (cancel, revert, delete).
One person can hold more than one competition role. For example, a small event can give the same helper both Tabulator and Timing & Penalties seats. Each seat keeps its own permissions; holding both still does not let that person approve a penalty or certify results.
Send an invitation¶
- On the Staff tab, find Add a Staff Member.
- Enter their Email address and pick a Role.
- Click Send Invitation.
What happens next depends on the email:
- They already have a MusterSheet account — they're attached immediately, no invitation needed. Done.
- New to MusterSheet — an invitation is created and MusterSheet emails them a personal invitation link automatically. You also get the same link on screen in case you'd rather text or forward it yourself. Opening the link lets them verify the invited address with Google (no password needed) or create an email-and-password account, then land directly in their role. They appear under Awaiting Response until they accept; you can Resend (issues a fresh link and re-sends the email) or Revoke (kills the link) at any time.
What your staff member is asked when they accept
The invitation link already knows which competition and which role they're accepting — they don't pick that. If they choose Google, it must be the exact address you invited; choosing a different Google account leaves the invitation untouched. The page does ask one question: whether they're a Parent / Volunteer or a Band Director. Parent / Volunteer is chosen for them and is the right answer for most staff, including booster officers co-hosting your event; they land on a home screen listing the stations they're staffing. Someone who also directs their own band should switch to Band Director and fill in their band and school, which lets them register that band for competitions from the same account. Either way they get the staff seat you invited them to — the choice only shapes the rest of their account.
To take someone off the team later, click Remove on their card.
Who needs a seat and who doesn't
Only people who touch MusterSheet screens need staff seats: the person checking in bands, the cash-table volunteer, the announcer, your co-host. Gate workers taking admission, concession helpers, and pit crews don't need accounts at all. Judges are invited separately — see Invite & manage judges.