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Start the booster organization

This page shows how to set up your band's booster organization in MusterSheet. Either the band director or a booster officer can start it. Each band can have only one booster organization.

What it costs

Starting an organization begins a free trial. No credit card is needed. While MusterSheet is in beta, the trial runs through the end of 2026. See Trial, billing & online payments for details.

Choose a fiscal-year month

The setup form asks when your fiscal year starts. That is the month your booster group's money year begins, when the board starts a new budget. Many band boosters use July.

Choose this month carefully

This month decides when each year's student charges start and end, and when you close out the year. If you keep your books in MusterSheet, it also sets your budget year and reports. You can change it later, but the change doesn't take effect until the next year. If you're not sure, check last year's treasurer reports or ask the board.

If you are the band director

  1. Sign in with the account on your band's profile.
  2. Click the circle with your initials at the top right and choose Booster Organization. (On a phone, tap the three-line button at the top left instead.) You can also open Settings, click the Band Profile tab, and click Start a Booster Organization.
  3. Read the overview page, then click Free this season — start now at the bottom.
  4. Under Who's starting this?, choose I'm the band director.
  5. Type the Organization Name.
  6. Pick your Band.
  7. Pick the month under Fiscal Year Starts In.
  8. Under How do you want to use MusterSheet for finances?, choose one:
    • Track students and fundraising (recommended). MusterSheet keeps student fees, payments, fundraiser credits, balances, and parent statements. Your official books stay where they are now.
    • Track students + keep the booster books here. MusterSheet also keeps your income and expenses, budgets, reimbursements, receipts, and treasurer reports.
  9. Click Start Free Trial.

The organization opens, already linked to your band. You are its first president.

Hand it over to the officers

  1. On the organization page, open Settings.
  2. Under Add Staff, add the booster president, treasurer, and any assistants. See Add an officer or assistant.
  3. Ask each person to sign in or sign up with the exact email you entered.

You can stay on as a president, or step down once another president is set up. The organization must always have at least one president.

If you are a booster officer

You do not need the band director to start. The band does not even need to be in MusterSheet yet.

  1. Sign in, or create a free account with the Parent / Volunteer account type. See Create your account.
  2. Go to mustersheet.com/boosters/new. The Start your booster organization button on the MusterSheet home page also takes you there.
  3. Under Who's starting this?, choose I'm a booster officer.
  4. Type the Organization Name.
  5. Type the School Name. It shows in place of the band's name until the director links the band.
  6. Pick the month under Fiscal Year Starts In.
  7. Choose how you want to use MusterSheet for finances. The two choices are the same as in step 8 of the director steps above.
  8. Click Start Free Trial.

The organization opens and you are its first president. After this, Booster Organization appears in your menu.

Everything works before the band is linked: students, parents, fees, payments, fundraisers, the calendar, and announcements. Go straight to the First-time setup checklist.

Only three things wait for the band link:

  • the director being able to see your records;
  • the band's competitions showing on your calendar;
  • free competition hosting for the directors, if you buy the Program plan.

The band's director finishes the link. That is how MusterSheet knows the organization really belongs to the band.

  1. On the organization page, open Settings and find the Band Link card. It shows your band link code.
  2. Give the code to the director in person. Or type their email under Email Your Director and click Send Invite.
  3. The director opens the emailed link. Or they open Settings, click the Band Profile tab, type the code under Link an existing organization, and click Continue.
  4. The director checks the organization's name, picks their band, and clicks Link This Band.

Once linked, the director can see your records but cannot change them. They can also manage the season calendar. To let the director enter fees and payments too, see Who can assess fees and record payments.

Code shared too widely?

Click Regenerate Code on the Band Link card. The old code stops working right away.

Either side can undo the link:

  • A president or treasurer clicks Unlink Band on the Band Link card.
  • The band's primary director clicks Unlink Booster Organization on the Band Profile tab of their Settings page. Co-directors don't see this button.

The director loses access right away. On the Program plan, the band's directors also lose free competition hosting. Your records stay as they are.

The link code stays the same after unlinking

Unlinking does not change the code. If the old code was shared, click Regenerate Code so it cannot be used to link a band again.

If you cannot start it

  • No band shows up (director): make sure you are listed as a director on the band's Band Profile. Or choose I'm a booster officer and link the band later.
  • The band already has an organization: ask its president or treasurer to add you as staff.
  • The link code does not work: it may have been mistyped or replaced. Ask the president or treasurer for the current code on the Band Link card.

Next: First-time setup checklist.